Jonathan desarrolló una hoja de trabajo que rastrea las fechas de vencimiento de varios documentos departamentales. Se preguntó si había alguna forma de que Excel le alertara de alguna manera si se acercaba la fecha de vencimiento de un documento en particular.

Hay varias formas de hacer esto en Excel, y debe elegir el método que sea mejor para sus propósitos. El primer método es simplemente agregar una columna a su hoja de trabajo que se utilizará para la alerta.

Suponiendo que su fecha de vencimiento esté en la columna F, podría colocar el siguiente tipo de fórmula en la columna G:

=IF(F3<(TODAY()+7),"

The formula checks to see if the date in cell F3 is earlier than a week from today. If so, then the formula displays "< Another approach is to use the conditional formatting capabilities of Excel. Follow these steps:



Select the cells that contain the document due dates.

Make sure the Home tab of the ribbon is displayed.

Click the Conditional Formatting option in the Styles group. On the resulting submenu, click Manage Rules. Excel displays the Conditional Formatting Rules Manager dialog box. (See Figure 1.)   Figure 1. The Conditional Formatting Rules Manager dialog box.



Click the New Rule button. Excel displays the New Formatting Rule dialog box.

In the Select a Rule Type list, choose Format Only Cells That Contain. (See Figure 2.)   Figure 2. The New Formatting Rule dialog box.



Make sure the first drop-down list in the Edit the Rule Description area is "Cell Value." (This should be the default.)

Make sure the second drop-down list is "Less Than."

In the formula area, enter "=TODAY()" (without the quote marks).

Click the Format button. Excel displays the Format Cells dialog box.

Using the Color drop-down list, choose the color red.

Click OK to close the Format Cells dialog box.

Click OK. The Conditional Formatting Rules Manager dialog box reappears with your newly defined condition in it.

Click the New Rule button. Excel displays the New Formatting Rule dialog box.

In the Select a Rule Type List, choose Format Only Cells That Contain.

Make sure the first drop-down list in the Edit the Rule Description area is "Cell Value." (This should be the default.)

Make sure the second drop-down list is "Less Than."

In the formula area, enter "=TODAY()+7" (without the quote marks).

Click the Format button. Excel displays the Format Cells dialog box.

Using the Color drop-down list, choose the color blue.

Click OK to close the Format Cells dialog box.

Click OK. The Conditional Formatting Rules Manager dialog box reappears with your newly defined condition in it. (The newly defined condition should actually be selected in the list of conditions.)

Click the Move Down arrow. This moves the last condition you defined (steps 13 through 21) so it is in the proper order.

Click OK to close the Conditional Formatting dialog box.



This is a two-tiered format, and you end up with two levels of alert. If the due date is already past, then it shows up as red. If the due date is today or within the next seven days, then it shows up in blue.

ExcelTips es su fuente de formación rentable en Microsoft Excel.

Este consejo (9327) se aplica a Microsoft Excel 2007, 2010, 2013, 2016, 2019 y Excel en Office 365. Puede encontrar una versión de este consejo para la interfaz de menú anterior de Excel aquí:

link: / excel-Alerts_About_Approaching_Due_Dates [Alertas sobre fechas límite próximas].